For Financial Planning Firms

Handle 20% More Client AUM
Without Adding Headcount

Mid-sized financial planning firms struggle with a high-cost production floor: manual statement processing and SOA assembly consume associate advisor and paraplanner hours, creating bottlenecks for senior review. We automate the logic-based workflows that standard CRM tools miss—recovering capacity that can be redeployed to revenue-generating advisory work.

Calculate Your ROI See Phase 1 Sample Book Feasibility Sprint

Risk-Free Testing: $1,500 is fully refundable if we can't achieve 90%+ accuracy on your real client statements and fact finds—eliminating the risk of software that fails on real-world financial complexity.

The Production Floor Bottleneck:
High-Volume Work Meets High-Cost Talent

Manual processing at the associate advisor and paraplanner level creates a chain reaction of inefficiency:

Administrative Drag

Admin teams spend hours on document filing, client onboarding data entry, and platform statement downloads that should be automated at the source.

Associate Capacity Drain

Associate advisors and paraplanners are stuck doing low-level statement reconciliation and SOA data prep, slowing down the entire advice delivery cycle.

The Capacity Solution

By automating logic-heavy tasks like statement processing and fact find extraction, you free existing staff to handle 20% more client volume without increasing overhead.

The Result: Senior Advisors receive "Review-Ready" data that requires high-level strategy verification rather than basic entry correction. Your production floor becomes a competitive advantage instead of a cost burden.

$700K Annual Capacity Recovery
What You Can Actually Do With It

This isn't cash savings—it's recoverable labor capacity you can deploy strategically across four value paths:

$700K Annual Capacity Recovery: Revenue Growth ($150K-$300K), Cost Avoidance ($120K-$180K), Efficiency Gains ($20K-$60K), Strategic Capacity. Most financial planning firms realize 50-70% through combination of deployment paths.

Revenue Growth Path

Most Valuable Option

  • Client Capacity: Handle 20% more client AUM without hiring
  • Revenue Potential: $150K-$300K additional annual revenue
  • Margin Impact: New revenue flows through at existing overhead structure
  • Timeline: Realized as you onboard new clients (6-12 months)

Cost Avoidance Path

Immediate Financial Impact

  • Hiring Delay: Eliminate/defer 1-2 planned paraplanner hires
  • Annual Savings: $120K-$180K avoided headcount cost
  • Overhead Reduction: No additional desks, equipment, management burden
  • Timeline: Immediate (decision not to hire)

Efficiency Path

Operational Excellence

  • SOA Speed: SOA prep 80% faster
  • Error Reduction: Cut rework costs by $15K-$40K annually
  • Compliance: Reduce compliance overhead hours
  • Timeline: Immediate upon deployment

Strategic Path

Competitive Positioning

  • Staff Retention: Eliminate "too much admin work" exit interview complaint
  • Recruiting Edge: "AI-enabled firm" positioning for talent acquisition
  • Senior Focus: Free senior advisors for HNW client acquisition
  • Timeline: Cultural shift over 3-6 months

Critical Note: The $700K figure represents recoverable labor capacity, not direct cash savings. Most financial planning firms realize 50-70% of this value through a combination of revenue growth (taking on more AUM) and cost avoidance (delaying hiring). Your Phase 2 Roadmap calculates your firm-specific deployment strategy.

Beyond Basic OCR.
We Automate Financial Planning Logic.

Generic tools capture text. We automate the judgment calls and internal business rules that normally require manual review by your associate advisors and paraplanners.

1

Statement Processing

Multi-platform statement aggregation and portfolio reconciliation.

Input: Multi-platform wrap & direct holding statements
Manual Process: Staff reads + re-types into CRM → 45 min
AI Output (2 min):
Source: Hub24 / Macquarie Wrap
Portfolio Value: $1.2M (reconciled)
Allocations: Matches Strategy A
Discrepancy: Missing dividend data → Flagged

Result: 45 min → 5 min verification

2

Fact Find & Onboarding

Intelligent data extraction from hand-written or digital client onboarding forms.

Manual: Transcribe Fact Find → Check AML/KYC → Create CRM record
Time: 90 minutes
AI Process:
Extract Objectives → Detect Risks → Auto-populate Xplan/AdviserLogic → Link Accounts
Time: 10 minutes verification

Result: Eliminates 80 min of manual entry per new client

3

SOA Assembly Data Prep

AI-powered assembly of data points for Statement of Advice generation.

Manual: Compile holdings → Calculate fees → Search precedents → Draft summary
Time: 3-5 hours
AI Search: "Client objective: Retirement, Risk: Balanced, Strategy: SMSF transition"
Retrieves: Pre-validated clauses + fee models
Time: 20 minutes

Result: Reduces SOA drafting time by 80%

Audit-Grade Reliability

We provide the reporting and documentation needed to satisfy ASIC Best Interest Duty and regulatory standards.

Governance First

For Compliance Officers

  • Cloud Sovereignty: Data stays within your private Azure, AWS, or Google Cloud environment.
  • Audit Trails: Detailed logs of every AI decision for internal and external compliance reviews.
  • Reporting: Phase 3 includes full Audit Preparation Reports for your compliance files.

Efficiency

For Practice Managers

  • Production Speed: Process high-volume documents without expanding your paraplanner headcount.
  • Cross-Platform: Integrates with Xplan, AdviserLogic, IRESS, and Class via API.
  • Custom Rules: Trained specifically on your firm's unique advice frameworks and client logic.

Built for Australian Financial Planning Firms

Designed to scale mid-market firms by optimizing the production floor.

Audit Ready

We provide comprehensive audit preparation reports to satisfy ASIC Best Interest Duty standards.

Multi-Cloud

Deployment support for your existing Microsoft Azure, AWS, or Google Cloud stack.

Team Optimized

Empowers Associate Advisors to manage larger client loads; reduces paraplanning backlogs.

Zero Lock-In

You own the solution. No per-advisor license fees. No proprietary platform lock-in.

Estimated Capacity Recovery for a 50-Person Financial Planning Firm

Based on 40+ financial planning firm implementations. Your Phase 1 trial validates these assumptions using YOUR actual documents.

205 hrs/wk
Capacity Recovery

Across 25 Associates & 10 Admin staff

$700K
Annual Production Value

Recoverable capacity (not cash)

20%
Increased Client AUM Capacity

Without adding headcount

2-3 months
Payback Period

When capacity monetized

How These Numbers Are Calculated

Conservative assumptions based on 40+ financial planning firm implementations:

  • ✓ 48-week work year (accounts for leave, holidays, non-billable time)
  • ✓ 5 hrs/week per associate advisor (conservative - many firms report 10-15 hours)
  • ✓ 8 hrs/week per admin staff (1 full day of manual work)
  • ✓ Loaded cost rates (salary + superannuation + PI insurance + compliance overhead)
  • ✓ Industry-adjusted for financial planning document workflows

Calculation:

25 Associates × 5 hrs/wk × $105/hr × 48 weeks = $630,000
+ 10 Admin × 8 hrs/wk × $40/hr × 48 weeks = $153,600
= $783,600 × Industry adjustment = $700,000

Your Firm's Actual Numbers: These are industry benchmarks for a 50-person financial planning firm. Your Phase 1 trial ($1,500) validates these assumptions against YOUR actual documents and workflows, producing YOUR firm-specific ROI model.

Ready to Validate Your Numbers?

Phase 1 tests YOUR documents with YOUR workflows. 90%+ accuracy or full refund.

Book Phase 1 Trial - $1,500

How The Protocol Works

Feasibility Sprint

48 Hours • $1,500

We test 15 of your most complex portfolios or fact finds. If we don't hit 90% accuracy, you get a full refund.

Readiness Roadmap

3 Weeks • $7,500

We map your team workflows and quantify exactly where the production hours are being lost.

Compliance Shield

2 Weeks • $8-12k

Comprehensive Audit Preparation reports ensuring your AI logic satisfies ASIC standards.

Implementation

30 Days • $20-30k

Deployment to your Azure, AWS, or GCP. You own the code. No per-advisor subscription fees.

Financial Planning FAQs

Critical questions from managing partners about capacity, compliance, and cloud choice.

The Protocol is cloud-agnostic and designed for data sovereignty.

We deploy directly into your firm's existing cloud infrastructure, whether you use Microsoft Azure, Amazon Web Services (AWS), or Google Cloud Platform (GCP). This ensures your client data never leaves your controlled environment, maintaining strict confidentiality and adhering to Australian data centre requirements.

By using your own cloud, you avoid paying recurring "SaaS seat taxes" and maintain total control over your automation assets.

We provide the documentation you need for regulatory audits.

During Phase 3 (Compliance Shield), we generate Audit Preparation Reports. These reports detail the AI logic, validation rules, and confidence thresholds used in your automation. This creates a transparent paper trail for ASIC reviews, documenting exactly how Best Interest Duty is supported through accurate data extraction and workflow consistency.

Every transaction processed by the system is logged with its original source and logic applied, ensuring full traceability of your firm's client data.

Yes. The system is designed to automate the judgment-heavy logic of financial planning production.

Statement Processing: Extracts portfolio balances, holdings, and transaction history from platform PDFs. What currently takes 45 minutes for a paraplanner reduces to 5 minutes of verification.

Fact Find Entry: Extracts objectives, risk profiles, and current financial situations from intake documents to auto-populate systems like Xplan or AdviserLogic. This eliminates up to 80% of the manual entry time per client.

Expected result: 85-90% of routine data entry automated. The remaining 10-15% are flagged for staff review, turning a 45-minute manual task into a 5-minute verification.

It's recoverable labor capacity, not cash savings.

The $700K represents the loaded cost of 205 hours per week of manual document processing work (salary + superannuation + overhead). When automated, this capacity becomes available for redeployment.

How financial planning firms typically realize this value:

  • Revenue Growth (50-60%): Take on 20% more client AUM without hiring = $150K-$300K additional revenue
  • Cost Avoidance (30-40%): Delay/eliminate 1-2 planned paraplanner hires = $120K-$180K avoided cost
  • Efficiency Gains (10-20%): Reduce SOA rework, compliance overhead = $20K-$60K cash savings

Your Phase 2 Roadmap creates a firm-specific deployment plan showing exactly how YOU will monetize the recovered capacity.

Yes. Phase 1 specifically tests YOUR templates and fact finds, not generic demo documents.

What we can process:

  • Custom SOA Templates: Word-based, platform-specific, or bespoke structures
  • Fact Find Formats: Digital forms, hand-written intake sheets, PDF questionnaires
  • Platform Statements: Hub24, Macquarie, IRESS, Class, Netwealth, and more
  • CRM Integration: Xplan, AdviserLogic, Salesforce, proprietary systems

If we can't achieve 90% accuracy on YOUR specific documents during Phase 1, you receive a full $1,500 refund.

We build a three-layer validation system to prevent costly errors:

Layer 1 - Confidence Scoring: If the AI's confidence is below 95% on critical fields, the transaction is automatically flagged for human review.

Layer 2 - Business Logic Validation: We configure rules specific to your requirements (e.g., "Extracted risk profile must match one of 5 firm-standard categories"). Mismatches trigger alerts.

Layer 3 - Human Review Queue: Flagged records route to your production staff for quick 15-second verification. This ensures 100% oversight on high-risk exceptions while automating the 85-90% of routine work.

Each phase is a decision gate. You control whether to proceed.

Phase 1 exit: If accuracy targets aren't met, you get a full $1,500 refund. No questions asked.

Phase 2 exit: If the Roadmap shows implementation isn't viable for your specific workflow, you stop there. You've gained a strategic analysis of your production floor for a $7,500 investment.

No long-term contracts. You're not locked into implementation until you've seen proof in Phase 1 and a detailed ROI plan in Phase 2.

Have Questions About Your Specific Workflow?

Financial planning workflows vary by platform choice, advice model, and cloud infrastructure. Book a 15-minute diagnostic call to discuss your specific production bottleneck.

Book Diagnostic Call

Prove It Works on Your Documents.
Then Decide.

Phase 1 proves the concept using YOUR actual client documents. See how 90%+ accuracy transforms your production floor before committing to implementation.

View Phase 1 Sample First Ready? Book Your Sprint

$1,500 • 48 hours • Full refund if we don't achieve 90%+ accuracy