For Logistics & Freight Forwarding Firms
Mid-sized logistics firms hit a production wall: freight coordinators and admin staff burn hours on manual BOL entry, customs data compilation, and three-way matching. We automate the logic-heavy document workflows that standard TMS tools miss—eliminating administrative bottlenecks and protecting your freight margins.
Risk-Free Testing: $1,500 is fully refundable if we can't achieve 90%+ accuracy on your real Bills of Lading and commercial invoices—eliminating the risk of AI that fails on messy, real-world shipping data.
Your production floor—Coordinators, Indexers, and Admin—is caught in a manual document squeeze that slows down your operations:
Admin teams spend hours on BOL indexing, POD matching, and manual shipment filing that should be automated at the source.
Freight coordinators are stuck performing low-level tariff code lookup and entry, delaying the quotes and clearances your clients depend on.
By automating document-heavy tasks, you allow your existing team to handle 20% more shipment volume without increasing your operational headcount.
The Reality: Operations Managers shouldn't be correcting data entry. Our protocol automates the technical "prep" layer, ensuring your team spends 100% of their time on logistics strategy and client service, not fixing typing errors.
Automation targets the Coordinator and Support tiers to ensure data flows through your TMS faster and cleaner, driving higher volume without increasing headcount.
50-Person Firm Example
Recovered Staff Throughput
Private Infrastructure: The Protocol deploys into your own cloud (Azure, AWS, or GCP). You own the final automation asset with zero recurring user license fees and total technical data privacy.
Generic tools capture text. We automate the judgment calls and internal business rules that normally require manual review by your junior and technical staff.
Automated extraction of shipment details from Bills of Lading and commercial invoices.
Result: 30 min → 3 min verification
Intelligent collation of tariff codes, origin certificates, and valuation data.
Result: Eliminates 40 min of manual prep per entry
AI-powered three-way matching of quotes, carrier invoices, and Proof of Delivery.
Result: Prevents $15K+ annual overbilling leakage
We provide the reporting and documentation needed to satisfy Australian Border Force (ABF) and internal audit standards.
For Compliance Officers
For Operations Managers
Designed to scale mid-market forwarders by optimizing the production floor.
We provide comprehensive audit preparation reports to satisfy ABF and customs standards.
Deployment support for your existing Microsoft Azure, AWS, or Google Cloud stack.
Empowers Freight Coordinators to manage larger shipment volumes; reduces data entry backlogs.
You own the solution. No per-shipment or per-user fees. No proprietary platform lock-in.
Savings calculated by recovering production time across your Coordinator and Administrative staff tiers.
Across 25 Coordinators & 10 Admin staff
Based on recovered production costs
Higher volume capacity per existing coordinator
Based on a typical $50k project investment
48 Hours • $1,500
We test 15 of your most complex BOLs or schedules. If we don't hit 90% accuracy, you get a full refund.
3 Weeks • $7,500
We map your team workflows and quantify exactly where the production hours are being lost.
2 Weeks • $8-12k
Comprehensive Audit Preparation reports ensuring your AI logic satisfies ABF standards.
30 Days • $20-30k
Deployment to your Azure, AWS, or GCP. You own the code. No per-shipment licensing fees.
Critical questions from operations managers about capacity, compliance, and management impact.
The Protocol is cloud-agnostic and designed for data sovereignty.
We deploy directly into your firm's existing cloud infrastructure, whether you use Microsoft Azure, Amazon Web Services (AWS), or Google Cloud Platform (GCP). This ensures your shipment data never leaves your controlled environment, maintaining strict confidentiality and adhering to Australian data centre requirements for logistics data.
By using your own cloud, you avoid paying recurring "SaaS taxes" and maintain total control over your automation assets.
We provide the documentation you need for regulatory and customs audits.
During Phase 3 (Compliance Shield), we generate Audit Preparation Reports. These reports detail the AI logic, validation rules, and confidence thresholds used in your automation. This creates a transparent paper trail for ABF reviews, documenting exactly how tariff classifications and cargo descriptions are supported through accurate data extraction.
Yes. The system is designed to automate the manual logic of logistics production.
BOL Processing: Extracts consignee, cargo details, weights, and volumes from multi-format Bills of Lading. What currently takes 30 minutes for a junior clerk reduces to 3 minutes of verification.
Customs Compilation: Collate data from packing lists and commercial invoices to auto-populate customs entries. This eliminates up to 80% of the manual preparation time per shipment.
The automation doesn't replace the Manager's coordination; it protects their time from "file-correction drudgery."
By delivering a 98%+ accurate data layer to your Operations Managers, we reduce the time they spend auditing junior data entry and correcting file errors by 40%. This allows Managers to spend 100% of their time on high-yield activities like key account management, carrier negotiations, and logistics strategy, effectively increasing the firm's total shipment capacity without adding headcount.
Yes. Phase 1 specifically tests YOUR shipping documents, not generic demo documents.
Whether you work with specific sea freight lines, air waybills, or non-standard commercial invoices, the system is trained on your specific logic. If we can't achieve 90% extraction accuracy on YOUR specific documents during Phase 1, you receive a full $1,500 refund.
We build a three-layer validation system to ensure accuracy:
Layer 1 - Confidence Scoring: If the AI is unsure (typically <95% confidence), the item is flagged for human review.
Layer 2 - Business Logic Validation: We configure rules (e.g., "Total weight must match the sum of items"). Mismatches trigger alerts.
Layer 3 - Human Review Queue: Flagged records route to your production staff for quick verification. This ensures technical oversight on exceptions while automating the routine bulk of the entry.
Each phase is a decision gate. You control whether to proceed.
Phase 1 exit: If accuracy targets aren't met, you get a full $1,500 refund. No questions asked.
Phase 2 exit: If the Roadmap shows implementation isn't viable for your specific workflow, you stop there. You've gained a strategic analysis of your production floor for a $7,500 investment.
No long-term contracts. You're not locked into implementation until you've seen proof in Phase 1 and a detailed ROI plan in Phase 2.
Logistics workflows vary by shipping line, freight type, and cloud infrastructure. Book a 15-minute diagnostic call to discuss your specific technical bottleneck.
Book Diagnostic CallPhase 1 proves the concept using YOUR Bills of Lading in YOUR cloud environment. See how 90%+ accuracy transforms your production floor.
Sample shows projected extraction accuracy, validation logic, and production cost analysis.